Vulnerable Sector Checks
Effective April 1, 2024, Ontario Hockey Federation (OHF) mandates a centralized screening process with respect to Vulnerable Sector Checks (VSC). This announcement impacts all volunteers of Ennismore Minor Hockey – and requires action before upcoming season.
The following individuals who are associated with the OHF, Members, Senior, Junior, Minor, and Female Hockey (Associations, Teams, Clubs) must adhere to the OHF Screening Policy and submit to the OHF:
• Team Officials (including but not limited to Head Coaches, Assistant Coaches, Trainers, Managers and overall Team volunteers);
• On-Ice Officials; and
• Anyone else who, through their duties on behalf of the OHF, a Member, Senior, Junior, Minor and Female Hockey (Associations, Teams, Clubs) may work with children (included but not limited to on ice volunteer, skills coaches, third party skills coaches and dressing room supervisors).
It is imperative for all Team Officials to ensure their VSC is complete to be eligible for programs on and off the ice. This includes a valid VSC and the OHF Screening Declaration Form.
Before entering the OHF Screening Submission Portal, please ensure you are ready with the necessary documentation. You will need your:
• Hockey Canada Registry (HCR) Number; AND
• Vulnerable Sector Check (PDF) AND OHF Screening Declaration Form (PDF); OR
• Receipt of Vulnerable Sector Check (PDF) AND OHF Screening Declaration Form (PDF);
Process for Returning Individuals for the 2025-26 season
Team Officials, On-Ice Officials, or Third-Party Instructors, etc. that are returning for the 2025-26 season, and had their screening approved by the OHF this past season with a Vulnerable Sector Check (VSC) from 2023 or 2024, will only be required to complete the online declaration for the upcoming season. The declaration from 2024-25 expired on May 31, 2025. The OHF Online Submission portal opened on April 1st to complete this process.
Process for Returning Individuals with a 2022 VSC (expired May 31, 2025)
Team Officials, On-Ice Officials, or Third-Party Instructors, etc. that are returning for the 2025-26 season and had their screening approved by the OHF this past season with a Vulnerable Sector Check from 2022 will be required to submit a new VSC and complete the online declaration for this season. The screening for these individuals expired May 31, 2025.
Process for New Individuals
New Team Officials, On-Ice Officials, or Third-Party Instructors, etc. for the 2025-26 season will be required to submit a VSC and complete the online declaration for this season. New Individuals must register with their Association in the HCR prior to submitting their screening to the
OHF.
Receipts
As of August 1, 2025, the OHF will begin accepting Vulnerable Sector Check (VSC) receipts.
• If an individual has requested a VSC from their police service, either before or after August 1, and has not yet received the completed document, they may now submit their receipt through the screening portal and complete the online Declaration. This will make them eligible to
participate and be rostered while awaiting the results.
Instructions
Further instructions to assist you with the process can be found here: https://www.ohf.on.ca/risk-management/vulnerable-sector-checks-vsc/vsc-instructions
- OHF VSC Request Letter (click to download)
- OHF Self Declaration Form (click to download)
Full screening process details are available at https://ohf.on.ca/risk-management/ohf-vulnerable-sector-checks/
Please Note: All documents must be in PDF format to be accepted.
Links to request police services VSC request forms by area of jurisdiction:
You are encouraged to action this request immediately – as turn around time for VSC checks are 1 to 2 months.
- OPP VSC Link: https://www.opp.ca/index.php?id=147&lng=en
- City of Peterborough VSC Link: https://www.peterboroughpolice.com/en/request/record-checks_copy.aspx#Apply-for-a-Police-Record-Check-Online